From Don Tritschler, Explorers ILR, Salem State College, MA
Here is the agreement we are currently negotiating with Salem State College:
Agreement between Explorers Institute for Learning in Retirement and
Salem State College
The Purpose of this agreement is to establish a working relationship
between Explorers and its sponsor, Salem State College, and to make that
relationship effective and continuous.
The Salem State College Explorers Institute for Learning in Retirement
Agrees:
1. Explorers shall be self-governed under its by-laws. It will maintain
its own administrative and fiscal policies and procedures and observe
all applicable administrative regulations, policies and procedures of
Salem State College. These include non-discrimination in public accommodations
on the basis of race, color, national origin, ancestry, age, sex, religion,
disability or sexual orientation in accordance with College rules and
regulations, state and federal laws.
2. Explorers will deposit membership dues and other incoming monies in
a special Explorers account of Salem State College <over which Explorers
has sole signatory power>. Monies will be dispersed per an annual budget
as approved by the Explorers Board. All expenditures and reimbursements
will be requested in writing.
3. The Institute will pay all direct costs which it incurs, such as printing,
mailing, telephone, copy machine, administrative support and office space,
1/12 of the annual rent of the Downtown Conference Center.
4. It will provide its own basic supplies, such as paper, toners and
classroom equipment, fax copies.
5. Explorers will provide SSC with copies of Board meeting minutes and
its newsletter. It will designate members for contacts with the College
when necessary, communicate all initiatives for policies, plans and programs
through the chair of the designated committee created for the purpose
to Salem State College’s appointed liaison person to Explorers.
6. Explorers will determine its own curriculum, identify group leaders,
and plan and conduct its social activities.
7. Explorers will provide volunteer assistance, when available, to the
College and its educational programs.
8. Explorers will inform the College of its fund raising activities.
Salem State College Agrees:
1. The College recognizes its commitment as required by the Elderhostel
Institute Network to be a sponsoring institution of the Salem State College
Explorers. It will assign a staff person as liaison between the College
and Explorers, and it will provide public notice of the connection between
Salem State College, as sponsoring institution, and Explorers.
2. Salem State College will provide in-kind support such as classrooms,
meeting places, utilities and specialized equipment (i.e., teaching aids,
computers) when such items are available. The College will provide fiscal
management in accordance with Salem State College policies and procedures
and applicable state and federal laws.
3. The College will make its best efforts to provide, set a goal of providing
permanent, contiguous classrooms and meeting facilities for Explorers.
4. The College will designate a liaison person to work with Explorers.
5. The College will encourage staff to continue to participate in Explorers
programs.
6. The College will provide Explorers members with library privileges
through members’ local library cards or, should an Explorer not
have a personal card issued by a Massachusetts town or city, through a
card issued through the Explorers Office Administrator. Discounted rates,
as available to students and applicable for events and activities offered
by Salem State College and/or available senior citizen discounts for
educational events and selected athletic and theatrical events will apply
to Explorers. The College will provide parking with approved documentation
in designated locations in specified campus lots, athletic facilities
as available, and parking permits at no charge.
7. College production resources for printed materials will be made available
to Explorers as time permits. Salem State will make available to Explorers
its mailing facilities and privileges at the prevailing rates, as well
as discounts through College contracts with vendors and suppliers.
8. Explorers will be covered under the Salem State College insurance
plans.
9. Salem State College will provide advice for Explorers’ fund-raising
activities.
Governing Law and Venue: This agreement shall be governed by the laws
of the Commonwealth of Massachusetts without regard to its rules governing
choice of law, and no action brought upon or arising out of the agreement
shall be brought or maintained elsewhere than in a court of competent
jurisdiction within the Commonwealth.
Amendment and/or Discontinuance: This agreement shall not be altered
or amended or discontinued save by a written instrument executed by both
the College and Explorers within 60 (sixty) days of notice by either.
Forbearance or indulgence by the College shall not constitute a waiver
of any right or entitlement hereunder or of any relief or remedy
otherwise available to it.
The following persons are authorized signatories of the parties:
For Explorers For Salem State College
Name _________________ Name ___________________
Title __________________ Title ____________________
Date __________________ Date _____________________
These represent passages dropped after the Dean responded to our first
proposal.
I am also sending an attachment with the same content, in order to see
if you can open it. If so, I could send more agreements, which I collected
for reference before I assembled our own proposal. They come from:
Young Harris College
CCNY
BILL - Pittsfield, MA
Assumption College
CMU
Norwalk, Community College
Baldwin Wallace
SUNY Bingampton
University of Denver
Let me know if you need them (and can open an attachment).
From Dick Aime, Lifetime Learners Institute, Norwalk Community College,
CT
Thanks for your agreement, Don, and good luck with it. Ours dates back
to 1993 and is as follows - probably pretty simple:
AFFILIATION AGREEMENT between the Norwalk Community-Technical College
and
the Lifetime Learners Institute
The Institute's objectives and purpose are to meet the learning needs
of and accrued social advantages for the local area retirement community.
Educational offerings will be primarily developed, designed and taught
in the form of study group programs by the members themselves with the
cooperative sponsorship of the Norwalk Community-Technical College.
All relationships between the College and the Institute shall be covered
by this agreement which shall not be superseded by other Institute documents
such as By-laws.
The Institute shall be governed by its own By-Laws.
The Institute's administrative relationship with the College will be
through the Division of Continuing Education.
The College shall be represented on the Board of Directors of the Institute
as a voting Board member.
Thhe College shall keep the Institute informed on the availability and
location of classrooms.
The Institute's program material or lecture subject matter shall not
duplicate courses given by the College and shall be approved by the College.
The College shall not incur any expense for lecturers.
The College will provide the following to the Institute to a reasonable
extent at no charge:
1. Classroom space as available during daytime hours.
2. Use of audio-visual equipment.
3. Use of copying equipment including paper.
4. Use of the College's tax-exempt mailing permit, staff, and equipment
for Institute bulk mailings, but not the cost of the postage.
5. Use of the address of the College and its mail reception services.
6. Utilization of the College's library, subject to conditions set
by the College through its Librarian.
This agreement, including any revisions, shall be valid only upon written
approval by both the College and the Institute.
Approved by: _______________/s/_______________________/s/______________
College representative Institute representative
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